How To Create Task In Atarim

Tasks land in the same underlying system no matter how they start. Some you create directly — a click on a page, a form in the Inbox, a message to the AI. Others arrive without anyone opening Atarim, because a review found something, an email came in, or an automation ran on schedule.

Once a task exists, everything works the same way regardless of how it started. Managing it from there is covered in How to Manage Tasks in Atarim.

Where You Can Leave Feedback From

You’re rarely required to go anywhere specific to create a task.

• Inside the dashboard. Clicking a project opens the page in place (Beta), right there instead of the project grid. This is the default and covers most day-to-day work — no new tab, nothing to install, nothing to log into.
• On any website, using the Chrome extension. Leave feedback on a site that isn’t set up as a project yet and hasn’t had anything installed on it. Useful for competitor research or a site you’ve just been handed. See How To Install The Atarim Chrome Extension.
• On your WordPress site, using the plugin. Feedback left on the site itself arrives as tasks in Atarim. See Introducing the New Atarim WordPress Plugin.
• Through a shared link. Recipients can leave feedback without an Atarim account. Covered in Method 6.
• Inside Figma. Comments on a linked Figma file arrive as Atarim tasks. Covered in Method 2.

Whichever surface you’re on, the task that gets created is the same, and it lands in the same Inbox and Boards.

Step-by-Step Guide

Atarim supports multiple ways to create tasks, combining human feedback with AI-powered reviews to ensure clarity, context, and speed.

Method 1: On a Live Page

Leave a comment on any live web page and it becomes a task automatically. Atarim captures a screenshot and highlights the exact area you clicked. This removes ambiguity and helps your team understand exactly what needs to be addressed.

You don’t need to open the website separately to do this. Clicking a project opens the page in place (Beta), right there on the Projects screen instead of the project grid, with the AI chat panel alongside it.

Instructions:

1. On the Projects screen, click the project card you want to work on. The page opens in place.
2. The page opens in Browse mode so you can click around it normally without leaving feedback.
3. When you’re ready to comment, switch to Comment using the Browse/Comment toggle in the Collaborate bar below the page.
4. Click anywhere on the page — directly on the element you want to comment on.
5. Type your comment and submit it.

Method 2: On a Design or Image Project

The same pin-and-comment mechanic works on uploaded designs and images, not just live web pages.

Instructions:

1. In the left sidebar, select Projects.
2. Select Add new, the first card in the project grid.
3. Choose Upload designs or PDFs to upload files, or Connect to Figma to import from a Figma link.

Option A — Upload your design files

1. Drag your files onto the drop zone, or select browse to pick them.
2. You can add up to 20 designs at a time: images, PDFs, AutoCAD and Adobe design files.
3. Select Upload files. The project opens straight away while the files finish uploading. All the files go into a single multi-page project, and you can add more later.

Option B — Import from Figma

1. Select a frame in Figma and copy its URL. Leaving no frame selected imports the full page.
2. Paste it into Figma link and select Import from Figma.
3. To push designs from inside Figma instead, select Install Figma plugin to get the Atarim Figma plugin.

Once the project exists — creating a task on the design

1. Open the design project you just created.
2. Click on the design at the exact spot you want to comment on.
3. Type your comment and submit it.
4. A task is created automatically, pinned to that point on the design, with the surrounding area captured.

Once Figma is connected, comments arrive as tasks

You don’t have to leave Figma to create work. A comment left on a linked Figma file arrives in Atarim as a task on that design project, so nobody has to copy feedback across.

Method 3: From a Kanban Board Column

A board’s columns each represent a status, and you can create a task straight from one — it opens already set to that column’s status.

Instructions:

1. Open Boards from the left navigation.
2. Choose the board you want to work from, such as the Status Board.
3. Find the column that matches the task’s starting status: Open, In Progress, Pending Review, or Complete.
4. Click Create a Task at the bottom of that column.
5. In the Create a General Task window, review the prefilled status. It automatically matches the column where you created the task.
6. Select the task priority, tags, and assignee.
7. Choose the project and the relevant page.
8. Enter a clear task title.
9. Add the task details or instructions in the message field.
10. Select Create Task, or Send to Claro to hand it straight to Claro.

A task created from a board column automatically uses that column’s status. For example, creating it from In Progress sets the task status to In Progress.

Method 4: From the Inbox

The Inbox has a built-in way to add a general task, handy for work that isn’t tied to a specific spot on a page or design.

Instructions:

1. Open Inbox from the left navigation.
2. Click the + button beside the task list to add a general task.
3. In the Create a General Task window, select the team members who should have access to the task.
4. Choose the task status, priority, tags, and assignee.
5. Select the project where the task should be created.
6. Choose the relevant page for the task.
7. Enter a clear task title.
8. Add the task details or instructions in the message field.
9. Select Create Task, or Send to Claro to hand it straight to Claro.

Creating the task

The Create a General Task window has up to two buttons in the bottom right:

• Create Task (arrow icon) creates the task and posts your message as its first comment. Everyone with access to the project can read it.
• Send to Claro (sparkle icon) creates the task the same way, then assigns it to Claro. Claro replies to your message inside the task. You’ll only see this button if your role has AI Chat turned on, and Claro only replies if the workspace has AI credits available.

Internal notes can’t be added while creating a task. To add one, create the task first, open it, then use the dropdown next to the Comment button and choose Add a note.

Method 5: From the Project Front End

On the project’s front end, you can switch an in-progress review panel to a general task directly.

Instructions:

1. Open the project front end shared by your team.
2. Open the Atarim panel and click Switch to a regular general task.
3. Enter a comment describing the task.
4. Click Submit to create the task.

Method 6: As a Client or Guest, Without an Account

Clients and stakeholders don’t need an Atarim account to give feedback. Share a link to the page and they can create tasks straight away.

Instructions:

1. Use Share in the Collaborate bar to copy a link to the page.
2. Send it to whoever needs to review the work.
3. When they open it, they enter their name and email to start.
4. They click the element they want to comment on, type their feedback, and submit it.
5. The task appears in your Inbox and on your Boards like any other.

Method 7: By Asking the AI

In the AI chat you can simply ask for a task and it gets created — title, description, priority, status, assignee, and visibility all set in one go. The result comes back as a task card in the chat.

Instructions:

1. On the Projects screen, use the chat panel on the left.
2. Describe the work you want captured, naming the project if the chat isn’t already focused on one.
3. The AI creates the task and shows it to you as a card. Click through to open it.

The AI can also pin a task to a specific spot on a page without anyone clicking it, and you can ask it to start the work as it creates the task. If you describe something too big for one task, it can break the request into a parent task with the individual jobs as subtasks beneath it.

From Tools You Already Use

You can also create Atarim tasks from outside Atarim. Each of these has its own setup guide.

• Trello, Asana, ClickUp, Jira, Monday.com, Teamwork, and Basecamp — import an existing board or list and each item becomes an Atarim task. See Trello, Asana, ClickUp, Jira, Monday.com, Teamwork, or Basecamp.
• Zapier, Make, Pabbly, or a webhook — create tasks from almost anywhere else, so a form submission, helpdesk ticket, or spreadsheet row can become a task. See Zapier, Make, Pabbly, or Webhooks.

Method 8: From an AI Page Review

A review doesn’t just report back — it files the work. Running one creates a task to hold the session, and each finding you accept becomes its own task underneath it, pinned to the element it found.

What gets created

• A review task holding the whole session. It’s internal, so clients don’t see it, and it’s titled with the review intent you gave.
• A task for each section of the page the review worked through, named after that section. These sit under the review task.
• One task per accepted finding, grouped under the section it was found in, pinned to the element, carrying the priority the expert assigned and credited to the expert that found it — Pixel, Navi, Glitch, Lexi, or Index.

You review the findings and accept or dismiss each one, so nothing is filed without your say-so. Findings you dismiss don’t create anything.

Method 9: By Forwarding an Email

Client requests that arrive by email don’t have to be retyped. Forward or CC your workspace’s Atarim address and the email becomes a task.

Setting it up (once)

1. Open Inbox from the left navigation. If email isn’t configured yet, you’ll see a four-step setup: Email Setup, Domain Verification, Email Signature, and Notifications.
2. Work through the steps. On the first, you’ll find your Forwarding Email Address with a copy control beside it.

Using it

1. Forward the email to your forwarding address, or add that address to CC on a thread you’re already in.
2. The email arrives as a task in the Email Inbox, not yet attached to a project. If the sender already collaborates on exactly one of your projects, it goes straight to that project instead. Learn More About Handling Emailed Requests
3. Select the task — or several at once — and choose the project to assign it to. It picks up a project task number at that point.

Method 10: From an Automation

An automation’s Add Task step files tasks on your behalf, on whatever schedule or trigger you set. This is how recurring work — a monthly security scan, a weekly backlog sweep — turns into tasks without anyone opening the app.

Instructions:

1. Open Workflows from the left navigation.
2. Add or edit a workflow and insert an Add Task step.
3. Choose the project the task should land in.
4. Write the comment. This becomes both the task title and its first message.
5. Toggle Make Internal if the task shouldn’t be visible to clients.

Tasks created this way open at priority Low and status Open, and carry a comment noting they came from an automation.

An automation can also run an AI review as one of its steps. When it does, that review files its own findings as tasks exactly as described in Method 8 — so a single scheduled workflow can end up creating a whole set of tasks.

Refining a Task as You Create It

Separate from how a task starts, you can sharpen it before it becomes actionable work.

As you leave a comment on a page or design, the AI chat lets you get input from the InnerCircle agents right there — so instead of writing a task alone, you refine it in real time. The task itself is created the same way any comment is; the AI just helps you sharpen it first.

AI Collaboration helps you:

• Clarify vague feedback
• Improve copy and messaging
• Validate design decisions
• Strengthen task clarity before assignment

FAQs

Conclusion

However a task starts — a live-page comment, a design annotation, a Figma thread, a manual entry, a client with nothing but a link, an import from another tool, a forwarded email, an automation, or an AI review finding — it lands in the same underlying task system, so assignee, priority, due date, and visibility all work the same way regardless of origin.

For what to do with a task once it exists, see How to Manage Tasks in Atarim.